However, teaching assistants or students may help the Program Administrator with the program. The designated Program Administrator for the member approved may not be a teaching assistant or a student.However, it may be installed on shared labs if the approved department’s students regularly use that lab. Software that is part of the program may not be shared with non-approved departments.Staff members who are not directly involved with system administration related to the program, such as administrative assistants, may not install the software on their personal computers.Students, faculty members, or other parties that received a license under the program but no longer attend or are employed by the institution.The designated Program Administrator (PA) must be an employee of the department or group and is responsible for administering, managing, and enforcing the guidelines set by the EULA for the VMware Academic Program (“Academic EULA”). In such cases a campus subscription may be more cost-effective. Multiple academic groups in an institution may join the Program if each group meets the eligibility requirements.Infrastructure product licenses – vSphere, vCloud and related products – are provided by VMAP for personal use in gaining hands-on experience with the products.Students receiving licenses through a qualifying course or research project may use the licenses after the course or project is concluded. Students taking qualified courses or conducting research can access program software within lab machines or download program software on their personal computers.Faculty members as well as staff directly involved in administering systems and providing support for program software may install the software on their personal computers.Program software installed in shared lab environments can be used across different courses offered by different faculty members.Lab licenses may only be installed in lab environments where the lab is primarily used for instructional or research uses.Infrastructure use is defined as use of software as a part of the affiliated organization’s infrastructure that is not intended to be used primarily for instructional or research use (as defined above). ![]() Research use is defined as conducting non-commercial, not-for-profit research projects within an academic department or associated research group.Instructional use is defined as conducting educational classes, labs, or related programs.Please refer to the following definitions of instructional and research use: ![]() The free single use licenses provided through The VMware Academic Program may be used for instruction and non-commercial research only. Licenses will be administered by Kivuto Solutions, Inc., who will contact schools to set up the Electronic License Management and Distribution system (ELMS). Annual product downloads ensure that members receive the most up to date versions of products and also allows us to better maintain accurate member data. The free licenses available to program members are 365-day evaluation licenses that require a one-time, annual download. VMAP aims to provide the latest release of the core products, and one or two prior releases to provide compatibility with older hardware. VMware eLearning and VMware Sales Professional training materialsįree licenses to available VMware products and eLearning are regularly updated and posted to the self-service web portal. ![]() The free products provided are ideal for instructional and research use within academic institutions, and for gaining hands-on experience with core infrastructure products. Participating departments gain access to a comprehensive suite of VMware products and a host of technical resources. Use of VMware software for instruction and research is governed by specific program guidelines and the conditions described within the VMware Academic Program EULA (End-User License Agreement). Program software can be installed in research labs as well on the personal computers of faculty and students involved in research projects. Research – Faculty within member institutions gain access to VMware software licenses free of cost as a part of their non-commercial research projects. Students taking qualified courses can also install program software on their personal computers. Instruction – Faculty within member institutions gain access to VMware software licenses free of cost for the purpose of classroom instruction. Qualified members of the academic community – students, faculty and technical staff – can utilize the VMware Academic Program in the following areas: The College of Letters & Science has provided access to VMware’s virtualization software for certain members of the college.
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